Case Study
New Vision Film Foundation
How a film nonprofit replaced manual workflows with 10 custom AI tools — and what that means for any organization with repetitive operations.
The Client
A New Jersey Film Nonprofit with Serious Credentials
New Vision Film Foundation supports independent filmmakers through script development, production funding, and industry connections. Their board includes Emmy-winning producers, creators of Netflix's Blood of Zeus, Real Housewives of NJ cast members, and executives from Paramount, Sony, MGM, A24, and Netflix.
They had the talent, the network, and the projects. What they needed was operational infrastructure that could keep pace with their ambitions from day one.
The Challenge
Manual Workflows, Missed Opportunities
Without the right tools, every script submission would mean hours of manual analysis. Budget estimates would live in spreadsheets requiring constant recalculation. There would be no central project pipeline, no structured talent tracking, no system for following up with investors or tracking pitch outcomes.
As a new organization with ambitious goals, they needed infrastructure that matched their vision — not a patchwork of spreadsheets and manual processes that would slow them down before they even started.
The broader lesson: This isn't a film industry problem — it's an operations problem. Any organization that processes applications, writes similar documents repeatedly, tracks projects through stages, or manages talent and budgets faces the exact same bottlenecks. The workflows might look different, but the underlying structure is universal.
The Solution
10 Custom AI Tools, One System
Evenrail built a single web app that handles every stage of New Vision's operation — from reading scripts to tracking financing. Built on their infrastructure, owned completely, no subscriptions.
AI Script Coverage
Reads full screenplays and generates professional analysis — structure, pacing, dialogue, characters, marketability — with numeric scores and detailed notes. Minutes instead of hours.
Project Chat AI
Contextual assistant that knows every detail of every project — script, budget, talent, pitch history. Ask questions, get instant answers with citations.
Budget Planning Engine
9-line breakdown with $750K ceiling, NJ tax credit calculations, automatic totaling. Pre-filled templates for different production scales.
Full Project Pipeline
8-stage production tracker — Development, Pre-Production, Production, Post, Festival, Distribution, Release, Archive. Every project visible at a glance.
Talent & Crew Tracker
Status pipeline for all creatives — Contacted, Interested, Confirmed, Declined. AI extracts character breakdowns directly from scripts.
Location Scout AI
Analyzes scripts for filming requirements (urban vs. rural, seasons, specific landmarks) and recommends states ranked by tax incentives and location fit.
Festival Submission Formatter
Project-contextualized submission forms with film details pre-filled. Tracks submission status and festival deadlines.
Pitch & Investor Tracker
Financing scoreboard with status pipeline (Contacted, Meeting Scheduled, Pitched, Considering, Committed, Declined). Follow-up alerts, commitment tracking.
Producer Briefing
AI-generated executive summary for each project — one-page overview pulling from script, budget, talent, pitch status. Board-ready in seconds.
This works for any industry.
Script coverage becomes case review. Project pipelines track deals, applications, or service delivery. The workflows change — the principle doesn't. If you do repetitive knowledge work, this approach scales it.
The Results
Real Tools, Real Impact
New Vision went from scattered manual processes to a unified system that runs their entire operation. Scripts get analyzed in minutes. Budgets calculate automatically. The team knows exactly where every project stands, who's attached, and what needs follow-up.
The system runs on their DigitalOcean account, their domain, their database. They can modify it, hire other developers, or walk away entirely. Evenrail built it — they own it.
The Technology
Built to Last
New Vision runs on Flask (Python), PostgreSQL, and vanilla JavaScript. Two lightweight web apps share a common Python module. Nginx and Gunicorn handle routing and process management. The entire stack fits on a single DigitalOcean droplet with room to grow.
Tech Stack
Why this matters: No framework churn. No proprietary platforms. No vendor lock-in. The director's next hire can extend the system on day one without learning a custom architecture or paying for specialized consultants. Simple scales better than clever.
The Handoff
Everything Transferred, Nothing Held Back
At the end of the project, New Vision received complete ownership transfer. Not access — ownership.
Domain ownership, server credentials, deployment documentation, and a 30-minute onboarding call. They can hire any developer to maintain or extend the system. They can modify it however they want. They can sell the organization with the software as an asset. It's theirs.
This is the Evenrail guarantee — no matter what industry you're in.
What could we build for you?
This is what we built for a film nonprofit. The same approach works for law firms, agencies, healthcare practices, consultancies, nonprofits — any organization with repetitive workflows and domain-specific knowledge.
Book a Discovery Call